To reduce red tape and speed the process of making micro purchases, federal government end-users were given a government-issued credit card (called an IMPAC card) with authority to make purchases up to $5,000 from a single source.
The credit card is issued by name to a Government employee, the Cardholder. The cardholder is the only person that can use the card. The cardholder is given a single purchase limit which cannot exceed $3,000, and a 30-day dollar limit determined by the supervisor.
A single purchase may be for multiple items, but total purchase amount cannot exceed the single purchase limit.
The 30-day limit is the dollar limit of purchases a cardholder can make in the calendar month. The Cardholder is responsible for documenting purchases, reconciling Monthly Statements, and resolving disputes.
The Approving Official is the Cardholder supervisor. Who is the primary internal control responsible for monitoring Cardholder activity to ensure that purchases are allowable commodities, approving the Cardholder monthly statement.
The I.M.P.A.C. Card may be used to pay for small purchases from established sources of supply. The I.M.P.A.C. can be used to pay for supplies or services acquired using oral solicitation procedures. It may also be used to pay for supplies or services that are acquired through a purchase order or written contract. Without exception, the I.M.P.A.C. may only be used to pay for authorized U.S. Government purchases.
Purchase is made through an oral agreement which is made in person or by
telephone. No written purchase order or contract is issued by the
government. The supplies or services are provided by the vendor and payment
is made using the
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