What is The Governments Wide Area Workflow - now part of iRAPT?
Effective Monday, November 3, 2014, WAWF became part of iRAPT.
With the release of e-Business Suite 5.6, the Wide Area Workflow (WAWF) name has been changed to:
The WAWF e-Business Suite application was developed as the new home page with a portal appearance that provides access to:
Wide Area Workflow – Vendor Getting Started Guide
myInvoice - Defense Finance and Accounting Service
IUID - ITEM UNIQUE IDENTIFICATION
MRS - Materials Research Society.
eMIPR - eMinistry of Industry and Primary Resources
Benefits of Using WAWF now in iRAPT:
1 - Improves cash flow management.
With the Wide Area Work Flow system, your company can:
Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.
Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.
Have total visibility of document status.
Receive system-generated e-mails advising you of action taken by the government inspection and
In 2001, the government passed a law stating that all vendors doing business with the Department of Defense must use an electronic method
for submitting invoices and supporting documentation (Public Law
Steps for a Contractor / Vendor to follow to use Wide Area Work Flow.
Must be Registered in System for Awards Management. (SAMS.)
Your Electronic Business Point Of Contact will be responsible for authorizing you or your employees access to submit, modify and / or view data on behalf of the company.
In Wide Area Work Flow terminology, the Electronic Business Point Of Contact also is the Group Administrator (GAM).
The SAM POC is responsible for entering EB POC data in SAMs.
Register of Electronic Document Access (EDA) (Optional)
Electronic Document Access (EDA) acts as a virtual file cabinet for the storage and retrieval of multiple types of acquisition documents to include Purchase Orders and post-award contracts.
Ensure CAGE Code is added to WAWF Group Structure
Your CAGE Code/s must be added to WAWF Group Structure before any personnel can self-register in WAWF.
If you have multiple CAGE Codes they can all be added to your group at the same time.
Optional CAGE Code extensions can be created to subdivide your CAGE Code into smaller units.
Each CAGE Code and extension will have its own organizational e-mail address. The email addresses will be used to notify your sub-groups that a document status has changed.
To establish a vendor group for a CAGE Code, someone in your company needs to either call the Customer Support Center phone number or send an email to DISA Ogden.
If your organization has multiple CAGE Codes, the WAWF Customer Support Center will assist in adding all your CAGE Codes to your CAGE Group Structure in WAWF.
Phoned in requests will be activated online.
E-mailed requests will be processed within 48 hours after receipt.
Important - PLEASE NOTIFY YOUR Electronic Business Point Of Contact !
Establish an Organizational Email Address
WAWF routes information according to CAGE Codes.
Designate a Group Administrator Manager (GAM)
A Group Administrator Manager determines who has access to their data submitted in WAWF and provides the authorization to activate. In medium to large sized companies, there may be a need to establish more than one GAM. Vendors must appoint a GAM to manage their WAWF account. It is recommended that the EB POC be the GAM.
Determine if batch feeds for data input is necessary.
Most Vendors are using the manual, web entry method, to input their documents directly into WAWF.
WAWF FTP and EDI Guides are available after your account has been activated.
Be sure your computers are set up to Access WAWF.
Your current computer configuration is usually sufficient to use WAWF.
Self Register Group Administrator (GAM)
Refer to the "Registration" Link on the WAWF Home Page and the Help button for details on registering in the WAWF application as a Group Administrator (GAM).
Have all users for the CAGE Code(s) self-register on the WAWF web site for one of the available Vendor Roles.
Once the Electronic Business (EB) Point Of Contact (GAM) has been activated, all company users will need to self-register. Now the EB POC (GAM) can activate or deactivate their company personnel within WAWF. Every user of WAWF must self-register on the WAWF web site by completing the online registration form. Refer to the "Registration" Link on the WAWF Home Page and the Help button for details on registering in the WAWF application in a Vendor Role. Note: User accounts will not be activated until the GAM activates the accounts. The GAM will receive an email for all registrations. If a user's account has not been activated within 2 business days of self-registering,
You can Practice Using Wide Area Work Flow (WAWF) in the online training site.
Wide Area Work Flow creates a virtual folder to combine the three documents required to get paid.
(1) the contract
(2) the invoice
(3) and the Receiving Report.
For questions contact the DLA WAWF Assistance Line at email@example.com or 703-767-1915.
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