What is The Governments Wide Area Workflow?
Wide Area Workflow (WAWF)
is a secure Government web based system for electronic
invoicing, receipt, and acceptance. WAWF allows government vendors
to submit and track invoices and receipt / acceptance documents over
the web and allows government personnel to process those invoices in
a real-time, paperless environment.
http://www.dla.mil/wideareaworkflow/pages/default.aspx
With
the Wide Area Work Flow system, your
company can:
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Submit invoices and
receiving reports real-time, directly via the Internet, or by using File
Transfer Protocol or Direct Electronic Data Interchange.
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Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker
document routing.
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Have total visibility of document status.
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Receive system-generated e-mails advising you of action taken by the government inspection and
acceptance officials, or if an invoice is rejected.
In 2001, the government passed a law stating that all vendors doing
business with the Department of Defense must use an electronic method
for submitting invoices and supporting documentation (Public Law
106-398). In 2003, the Defense Federal Acquisition Regulation Supplement
(DFARS) was updated to include
DFARS Clause 252.232.7003.
This clause,
requiring use of electronic invoicing tools has been inserted into many
of the contracts you will see with the government.
To help you get started using WAWF
the WAWF Getting Started Guide for Vendors will walk you
through all the steps necessary to help you begin using the Wide Area
Work Flow System. In
addition to this guide you can also find additional learning
opportunities and helpful Electronic Commerce (EC) information at the
following web sites:
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Learn how to use WAWF by the self paced, online training. This
training is an excellent place to begin learning about WAWF.
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Wide Area Work Flow Training Practice Web Site.
Https://wawftraining.eb.mil.
Here you can practice using the WAWF application.
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On-Line Registration Form for WAWF Vendor Classroom Training.
Http://www.dod.mil/dfas/contractorpay/electroniccommerce.html.
Go here to register for upcoming WAWF classroom training provided by
Defense Finance and Accounting Service (DFAS).
Wide Area Work Flow Production Web Site.
Https://wawf.eb.mil. Go here to register and begin using WAWF. The WAWF customer service
phone number is also listed on this web site.
Electronic Document Access Web Site.
Http://eda.ogden.disa.mil. Go here to register and use the Electronic Document Access to
view your documents electronically.
MyInvoice
(replaces the Vendor Pay Inquiry System).
https://myinvoice.csd.disa.mil/index.html.
Here you can view your payment status.
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The WAWF application enables electronic form submission of invoices,
government inspection, and acceptance documents in order to support
Department of Defense's
goal of moving to a paperless acquisition process.
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WAWF provides the technology for Government contractors and authorized
Department of Defense
personnel to generate, capture, and process receipt and payment related
documentation, thru interactive Web-based applications.
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Authorized
Department of Defense users are notified of pending actions by e-mail and are
presented with a collection of documents required to process the contracting
or financial action.
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It uses Public Key Infrastructure (PKI) to electronically bind the digital
signature to provide non-reputable proof that the user (electronically)
signed the document with the contents.
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More importantly, WAWF helps to mitigate interest penalty payments due to
lost or misplaced documents and highlights vendor offered discounts so that
the Department of Defense benefits on both fronts, in addition to streamlining the whole
process from weeks to days or minutes.
Benefits Of WAWF include:
Online access and full view of document status
Minimized re-keying and improving data accuracy
Eliminating unmatched
disbursements and making all documentation required for payment easily
accessible.
Army Electronic Invoicing Instructions.
Contractor shall submit payment request using the below method(s)
when mutually agreed to by the Contractor, the Contracting Officer,
the contract administration office, and the payment office.
Wide Area
Workflow (WAWF) (see instructions below)
Web Invoicing
System (WInS) ( https://ecweb.dfas.mil
)
American National Standards Institute (ANSI) X.12 electronic data
interchange (EDI) formats (
http://www.X12.org and
http://www.dfas.mil/ecedi )
Other (please
specify)____________________________________
DFAS POC and
Phone:
Information
for DFAS in Block 18a Standard Form 449 can be found at
http://www.dfas.mil/contractorpay.htm
WAWF is the
preferred method to electronically process vendor request for payment.
This application allows DOD vendors to submit and track Invoices and
Receipt/Acceptance documents electronically. Contractors electing to use
WAWF shall (i) register to use WAWF at
https://wawf.eb.mil and (ii) ensure an electronic business
point of contact (POC) is designated in the Central Contractor
Registration site at http://www.ccr.gov
within ten (10) calendar days after award of this contract/order.
WAWF Instructions
Questions concerning payments should be directed to the Defense Finance
and Accounting Service (DFAS) – SEE BLOCK 18a on SF1449 at, POC and
Contact Information can be found at www.dfas.mil/contractorpay
or faxed, fax number Information can be found at
www.dfas.mil/contractorpay
. Please have your purchase order/contract number ready when calling
about payments.
You can
easily access payment and receipt information using the DFAS web site at
https://myinvoice.csd.disa.mil/index.html . Or logon to WAWF; near
bottom of the blue side bar, click “Pay Status” (MyInvoice external
link). Your purchase order/contract number or invoice number will be
required to inquire about the status of your payment
The following codes and
information will be required to assure successful flow
of WAWF documents.
TYPE OF
DOCUMENT
You will check the the appropriate block on Standard Form 1449
http://contacts.gsa.gov/webforms.nsf/0/E331497A1FE0AE1F85256A260055A47B/$file/SF%201449.pdf
Commercial Item Financing
Construction Invoice (Contractor Only)
Invoice (Contractor Only)
Invoice and Receiving Report (COMBO)
Invoice as 2-in-1 (Services Only)
Performance Based Payment (Government Only)
Progress Payment (Government Only)
Cost Voucher (Government Only)
Receiving Report (Government Only)
Receiving Report With Unique Identification (UID) Data (Government
Only)
UID is a new globally unique “part identifier” containing data elements
used to track DoD parts through their life cycle.
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CAGE CODE:
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ISSUE BY DODAAC:
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ADMIN BY DODAAC:
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INSPECT BY DODAAC:
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ACCEPT BY DODAAC:
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SHIP TO DODAAC:
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LOCAL PROCESSING OFFICE DODDAC:
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PAYMENT OFFICE DODDAC:
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EMAIL POINTS OF CONTACT LISTING:
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INSPECTOR:
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ACCEPTOR:
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RECEIVING OFFICE POC:
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CONTRACT ADMINISTRATOR:
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CONTRACTING OFFICER:
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ADDITIONAL CONTACT:
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For more information contact
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