System for Award Management (SAM)

System for Award
 Management User Guide – v1.8

On May 29, 2012 the new Federal government's System for Award Management website started *consolidating 8 of the Federal procurement systems plus the Catalog of Federal Domestic Assistance into one Data Base.

By February 2013, you will need to accept data in the new SAM format. Registration is FreeSystem for Award Management ( SAM )

Before you start registering in SAMs, have the following information:

Your Data Universal Numbering System (DUNS) Number from Dun and Bradstreet and the name and address associated with that DUNS

Your Taxpayer Identification Number and the name associated with that TIN (from your W-2)

Your CAGE Code (Contractor and Government Entity) , if you are migrating over from any of the old systems   - or -

If New and don't have a cage one will be assigned to you during registration.

Your Electronic Funds Transfer information such as your ABA Routing Number and your account number.

You will be unable to submit your registration online unless all the mandatory information is provided.
Your registration in SAM is known as an Entity Management Record. 
What's Your Registration Status in SAM?

Questions and Answers about (SAM) System for Award Management

The New System for Award Management (SAM) contract was awarded in February of 2010 by GSA Integrated Acquisition Environment (IAE) to consolidate *8 of the Federal procurement systems and the Catalog of Federal Domestic Assistance into one Portal.

For SAM questions, you can contact askSAM@gsa.gov.
You can also contact your local Procurement Technical Assistance Center office for assistance.

How Will the new System for Award Management Benefit the Government Contracting Community?

The benefits of SAM will include streamlined and integrated processes, elimination of data redundancies, and will reduced Government costs while providing improved Contractor capability.

For Vendors Who are Register in CCR.

With SAM, one user ID and password Login will provide access to all the capabilities associated with:

Registering to do business with the government.
Representing or self-certifying as a small business.
Viewing business opportunities.

Process!

SAM integrates registration with representations and certifications to create a simplified, streamlined process. It divides data entry into three logical groupings:

Core data (ex: Name and address, org type, financial information)
Assertions
(ex: NAICS, size metrics) and conditional or optional information (proceedings, disaster)
Reps and Certs
(FAR questionnaire)

Reporting Location!

SAM keeps all data in one place, so you only have to enter it one time.

For Owners of Interfacing Systems

Data Location and / or New Interfaces!

Capabilities will remain the same, but the data will be consolidated into one location, eliminating data redundancies and potential data conflicts. The configuration of your current data feed will change to align with the consolidated data model. The following presentations provides an overview of the planned changes.
SAM Briefing (January 2011)     SAM Briefing February 2011

New POCs for Interface Coordination!

SAM’s legacy systems, except PPIRS, and WDOL have been consolidated under one Program Manager, Kathleen (Kate) Oliver. Her team includes many of the legacy system PMs.

For legacy system questions, please contact the following personnel:

CCR/FedReg, FSRS – Meredith.Whitehead@gsa.gov

ORCA, EPLS –Priscilla.Owens@gsa.gov

FBO, FPDS –Wanda.Lloyd@gsa.gov

eSRS – Angela.Terry@gsa.gov

CFDA – Donna.Davis@gsa.gov

TOP

* Systems scheduled to be consolidated into SAM

FBO (FedBizOpps)

The single government point-of-entry for posting solicitations over $25,000.

WDOL (Wage Determinations On-Line)

This government wide eb site makes Service Contract Act (SCA) and Davis-Bacon (DBA) wage determinations easily accessible by the contracting community.

CCR (Central Contractor Registration)

Vendors wanting to do business with the government are required to register in CCR and revalidate annually. This provides payment information, validates Small Business Administration certifications as small, disadvantaged, 8(a), or HUB-Zone businesses, calculates business size, and validates taxpayer IDs with IRS.

ORCA (Online Representations and Certifications Application)

This web-based application allows vendors to enter Representations and Certifications once for use on all federal contracts. Vendors update these "reps and certs" annually.

PPIRS (Past Performance Information Retrieval System)

The federal acquisition community can access timely and pertinent contractor past performance information via this web-enabled, government wide application.

EPLS (Excluded Parties List System)

Parties excluded from receiving federal contracts and certain subcontracts are identified on this web-based system. Also identified are individuals excluded from certain types of federal financial and non-financial assistance, including benefits.

FPDS-NG (Federal Procurement Data System-Next Generation)

This online repository provides data on all federal contract actions over $3,000. Standard and custom reports are easily accessible.

eSRS (Electronic Subcontracting Reporting System)

This system is designed for prime contractors to report accomplishments toward subcontracting goals required by their contract.

As of December 18, 2013.

Already Migrated into SAM:

Central Contractor Registration/Federal Agency Registration

Online Representations and Certifications Applications

Excluded Parties List System

Planned Migration:

 FBO (FedBizOpps) The single government point-of-entry for posting solicitations over $25,000, allowing commercial business suppliers to search, monitor and retrieve opportunities in federal government markets.

WDOL (Wage Determinations On-Line) This government wide web site makes Service Contract Act (SCA) and Davis-Bacon (DBA) wage determinations easily accessible by the contracting community.

PPIRS (Past Performance Information Retrieval System) The federal acquisition community can access timely and pertinent contractor past performance information via this web-enabled, government wide application.

FAPIIS (Federal Awardee Performance and Integrity System) – Module on PPIRS that implements requirements of National Defense Authorization Act Section 872 that provides data on potential awardees to support award decisions.

FPDS-NG (Federal Procurement Data System-Next Generation) This online repository provides data on all federal contract actions over $3,000. Standard and custom reports are easily accessible.

eSRS (Electronic Subcontracting Reporting System) This system is designed for prime contractors to report accomplishments toward subcontracting goals required by their contract.

FSRS (FFATA Sub-award Reporting System) – This system is designed to collect subcontract and sub-grant award information in compliance with the Federal Funding Accountability and Transparency Act (FFATA).

CFDA (Catalog of Federal Domestic Assistance) Provides a full listing of all Federal programs available to state and local governments, organizations, and individuals. Although CFDA is not an IAE system, it is managed by the Program Management Office which oversees IAE systems and is also included in SAM




WGC Web

Home
Government Contracting

DIBBS

Government Classification of Small Businesses

Overview of the Federal Contracting Procurement Process.

The Federal Acquisition Regulation (FAR)

Basic Government Contracting Requirements

Help in Reading a Government Solicitation

Getting Started in Government Contracting

Small Business Government Help

Alphabetical Index

Site Map

Images and content displayed on www.wingovernmentcontracts.com - which are not the property of wgc;
are courtesy of our friends, family and customers as well as the U.S. Department of Defense.
 All rights reserved. Copy and or republication is not authorized without express written permission. ©