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The submission of complete documentation as specified in this
guide is essential for consideration of the
source approval request.
If the documentation is inadequate or incomplete, you will be notified of
deficiencies. This information pertains to items identified as Critical or Critical Safety
Item (CSI).
These alternate source approval procedures apply only to new, manufactured items.
SOURCE APPROVAL REQUEST GUIDANCE
For Dealers or Suppliers
Same Part
Similar Part
New Manufacturer
DSCR SOURCE APPROVAL CHECKLIST
A.
This information pertains to items identified as Critical or Critical Safety
Item (CSI). These alternate source approval procedures apply only to new,
manufactured items.
1. ASME
Y14.100 defines a Critical or Critical Safety Item as:
"A part, assembly, installation or production system with one or
more critical characteristics that, if not conforming to the design
data or quality requirements would result in an unsafe condition.
Unsafe conditions relate to hazard severity categories I and II of
MIL-STD-882, System Safety Program Requirements, and include
conditions which could cause loss or serious damage to the end item
or major components, loss of control or serious injury to
personnel."
2. DoD-STD-2101 defines a critical characteristic as:
"A characteristic that analysis indicates likely, if defective, to
create or increase a hazard to human safety, or to result in failure
of a weapons system or major system to perform a required mission."
3. Every
Critical or Critical Safety Item has at least one critical characteristic.
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B.
For items not coded full and open competition
Only those sources
previously approved by the Government will be solicited. The time required
for approval of a new supplier is normally such that award cannot be delayed
pending approval of the new source. If you have not been solicited and you
can furnish either:
a. proof of your prior approval as a supplier of this item, or similar items
satisfactorily for the Government or
b. data showing you have produced the same or similar items satisfactorily
for the government or a commercial source, or
c. test data indicating your product can meet service operating requirements
or
d. other pertinent data concerning your qualifications to produce the
required item
Please forward the information to the
address designated in the solicitation.
Please note that if evaluation
of your source approval request cannot be processed in time to meet
logistics support requirements, award will be made to a currently
approved source.
The request will be processed for consideration against
future requirements.
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Source Approval Categories
There are basically three conditions under which Source
Approval Request (SARs) will be categorized:
SAME PART (Category I)
Item previously provided to Original Equipment Manufacturer (OEM).
SIMILAR PART (Category II)
Item is similar to item previously provided to the OEM or
Department of Defense (DoD). A similar item in this context is one
whose design, application, operating parameters, material, and
manufacturing processes required are similar to those of the item
for which you are seeking source approval.
NEW MANUFACTURER (Category III)
Manufacturer has not provided any item similar to item being solicited
to the OEM or DoD. A similar item in this context is one whose design,
application, operating parameters, material, and manufacturing processes
required are similar to those of the item for which you are seeking
source approval.
D.
If you are a
dealer- supplier (non-manufacturing source)
of the item for which you are seeking approval, the category to which
the actual manufacturer belongs will apply for purposes of approval
procedures. The actual manufacturer is defined as that vendor with plant
equipment and personnel to manufacture, on the premises, the item for
which approval is requested.
Therefore, the name, address and Commercial
and Government Entity (CAGE) code of your vendor (actual manufacturer)
is required and must be provided for consideration of source approval
together with all data supporting the category for which approval
applies. The source evaluation/approval procedures apply only to
newly-manufactured items.
E.
To reduce the time required for processing a Source
Approval Request, it
is important to provide ALL of the information at the time of your
request.
Submission of the requested information does not guarantee
approval.
Submission of a complete Source Approval Request is the best method for
obtaining timely review of source approval requests.
Additional
information and documentation may be required to allow further
evaluation of your request(s).
In some cases, qualification parts
may be required as determined by the technical evaluation to be used
for testing which may include, but not be limited to, performance
and/or endurance testing.
A site visit of your facility may be
conducted to evaluate further your capabilities.
F.
Each Source Approval Request package shall be limited to one (1) item or
assembly per request.
However, for assemblies that contain multiple
procurable piece parts, separate SAR package does not need to be
submitted for each procurable piece part if all information has been
provided with the assembly SAR.
G.
Submission of the requested information does not
guarantee approval.
Additional information, documentation or samples
may be required in any of the categories to allow for further
evaluation of the submitting company’s request for source approval.
Regardless of the category, a site survey visit of the facility may
be conducted to further evaluate their capabilities.
H.
The Source Approval Request information and documentation can be
submitted in two formats.
The preferred method for your Source Approval Request documentation is digitally on Compact Disk (CD); for everything
except the drawings (checklist elements B & H).
If the data is via a
contractor produced CD, we can currently only accept it in .PDF
format.
If the CD originated at one of the DoD activities (DLA,
Army, Navy, Air Force), format is not an issue
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I SAME PART
II SIMILAR PART (EQUIVALENT)
III NEW MANUFACTURER
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APPENDIX |
REQUIRED ELEMENT |
CATEGORY |
|
|
|
I
|
II |
III |
|
* |
A TABLE OF CONTENTS IS REQUIRED FOR
ALL SARs |
|
|
|
|
A |
COVER LETTER
|
X |
X |
X |
|
B |
QUALIFICATION PART DRAWINGS |
X |
X |
X |
|
C |
QUALIFICATION PART DETAILED MANUFACTURING PLAN |
X |
X |
X |
|
D |
MASTER TOOLING
CERTIFICATION X |
X |
X |
|
E |
DATA CERTIFICATION |
X |
X |
X |
|
F |
QUALIFICATION PART SUB-CONTRACTOR/VENDOR LIST |
X |
X |
X |
|
G |
QUALIFICATION PART SHIPPING DOCS |
X |
|
|
|
H |
SIMILAR (EQUIVALENT) PART DRAWINGS |
|
X |
|
|
I |
SIMILAR (EQUIVALENT )PART SHIPPING DOCUMENTS |
|
X |
|
|
J |
COMPARATIVE ANALYSIS |
|
X |
|
|
K |
SIMILAR (EQUIVALENT) PART MANUFACTURING PLAN |
|
X |
|
|
L |
SIMILAR (EQUIVALENT) PART SUBCONTR/VENDOR LIST |
|
X |
|
|
M |
TEST PLANS |
|
|
X |
|
N |
LICENSEE AGREEMENT (IF AN AGREEMENT EXISTS) |
X |
X |
X |
|
O |
SUMMARIZATION, QUALITY, DEFICIENCY |
X |
X |
|
|
P |
INSPECTION METHOD SHEETS |
X |
X |
X |
|
Q |
ENGINE PART SPECIAL REQUIREMENTS |
X |
X |
X |
|
R |
TECHNICAL BRIEFING (IF REQUIRED) |
|
|
X |
|
S |
SAMPLE PART (IF REQUIRED) |
X |
X |
X |
|
T |
VALUE ADDED |
X |
X |
X |
The Contractor should first select which category is
appropriate for the part they wish to become approved to
manufacture. The Contractor then must provide in the Source Approval
Request (SAR) all required elements, as defined in the appendices,
that are checked under the category selected.
If a requirement does not exist for a specific part (e.g. no Test
Plan Required) then provide a statement to that fact.
For information on Reverse Engineering, refer to the DSCR Small
Business Website.
TO VIEW THE APPENDICES VISIT THE DSCR INTERNET SITE UNDER SMALL
BUSINESS OFFICE / BUSINESS OPPORTUNITY Y CENTER
http://www.aviation.dla.mil
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A cover letter stating that you wish to become
an approved source for a particular part must include the
following information and enclosures:
1) the part number (and dash number, if
applicable, NSN, nomenclature, and weapon system
(i.e. engine model, A/C designation)
2) your firm’s name, address, CAGE,
telephone number, FAX number, and email/EDI address, and
website (if applicable).
3) a description of your quality program
(i.e., MIL-I-45208, MIL-Q-9858, ANSI/ISO 9000 series
documents), an electronic (CD-ROM) copy of your quality
control manual in .PDF format for each SAR submission. In
addition, provide a copy of the latest survey results
performed by a government agency and/or prime contractor,
including pre-award surveys (if applicable).
4) a copy of the Prime Manufacturer’s
Quality Rating shall be provided. If you have not
manufactured this item for the Prime manufacturer, state as
such. This document provides a prime contractor’s quality
system report for the proposing manufacturer. This rating
must be from the prime contractor that is the Design Control
Activity for the required item, since the potential
manufacturing will be in accordance with the prime’s
policies and processes. Quality history may also be
included. This data will be considered when making a
determination of manufacturer viability and the need for a
site survey or pre-award survey. If you’ve never made the
part for the Prime and are requesting qualification based on
manufacturing the actual or similar part for another
service, please state what methods were used in your
qualification for the other service.
5) a company brochure and a synopsis
outlining your firm’s capabilities, facilities, experience,
and equipment list. For all equipment used in the
manufacture of the qualification part, outline the accuracy,
size, capability and precision of the equipment. This
information should be updated as your facility and facility
operation change. As a potential source for parts, you and
your sub-vendors may be required to demonstrate adequate
engineering expertise and manufacturing/production
capabilities to manufacture, inspect and test the subject
component/item/assembly in accordance with all applicable
drawings, material, process and test specifications.
“On-site” inspection of these elements may be required by
the Government or its designee.
Note:
Approval to supply an assembly is not an approval to
manufacture all tier components unless the proposal
clearly demonstrates your ability and intent to
manufacture the components, excluding source controlled
items. If not, a separate package must be submitted for
each component.
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APPENDIX B.
QUALIFICATION PART DRAWINGS
This section provides data required to
manufacture, assemble and test the subject item. This information
includes drawings (casting, forging, detail, assembly, source
controlled, masters, airfoil data), configuration (revision), parts
list, any unincorporated Engineering Order (EO), Engineering Change
Proposal (ECP), Notice of Revision (NOR), Design Change Notice (DCN),
or Change in Design (CID), Requirements Control Card (RCC) and
Quality Assurance Document (QAD), etc. (RCC and QAD are Pratt &
Whitney peculiar). This section should also contain documentation
related to materials, processes, specifications, and may include
data relating to mandatory inspections and inspection intervals.
Provide Original Equipment Manufacturer (OEM) specifications (copy
of page 1 of specification will suffice) and test plans necessary to
completely manufacture the part. Drawings should be included if
drawing is a design control drawing or design control specification
that indicates the manufacturers Name and part number as an approved
source, controlled source, or recommended source.
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APPENDIX C. QUALIFICATION PART DETAILED MANUFACTURING
PLAN
Copies of detailed process/operation sheets
used to manufacture the part, including but not limited to,
processes, materials, configuration, tolerances, testing, part
function, overall dimensions and detailed shop sketches.
Manufacturing plans must list all processes/steps in the proper
sequence, and please include all special processes.. These plans
must note those operations and processes performed by
subcontractors/vendors and the identity of the source. Such sheets
will be kept confidential and may be stamped proprietary. . The
sheets must be copies of the actual sheets used for production of
the required item and must indicate operation number, description,
tolerance (specification), location, sub-vendors, etc. necessary to
control manufacturing operations and be signed/stamped off by
in-process operator and/or inspector. The data provided per this
Appendix shall be for the same contract(s) as those provided in
Appendix G & P.
NOTE: Route sheets that may be enclosed in this
section are not to be considered a replacement for detailed
operation sheets. Lack of detailed process/operations sheets in the
SAR is cause for disapproval of vendor.
Manufacturing plans for CSIs must also contain the following
information:
Identification that the part is a
critical safety item.
A statement that any changes to operations affecting critical
characteristics must be DLA approved.
Identification of which operations contain or affect critical
characteristics.
APPENDIX D. MASTER
TOOLING CERTIFICATION
Certification of possession of or access to any
required master tooling, mylars (stable base drawings), glass
layout, loft data/contour data, special tooling/test equipment,
proof of calibration, and their applicability to latest drawing
revision. Please state if no master tooling is required.
APPENDIX E. Compliance
with Certification statement
Compliance with Certification statement on Company
letterhead signed by an authorized binding company official. This is
a certification that you have obtained the data by legal means and
you have the rights to use the data supplied in the SAR for
manufacturing purposes. This also applies to the use of any data or
hardware the government does not have the rights to use for
competitive manufacturing.
EXAMPLE:
TECHNICAL DATA RIGHTS CERTIFICATION LETTER
I am an officer and employee of the above name legal
entity with the responsibility for investigating the facts upon
which this certification is made.
To the best of my knowledge and information obtained from my recent
investigation:
a.
I believe and certify that the technical data submitted to the
Defense Supply Center Richmond as a part of my company’s request for
approval as potential source for the purpose of obtaining a contract
were obtained by legal means by my company, without breach of any
contractual or confidential relations pertaining to said technical
data by my company, its current or recent employees; and
b.
I believe and certify that my company, its current or
recent employees did not obtain or receive any technical data marked
with a company’s proprietary rights legend or a Government limited
rights legend from any U.S. Governments agency or employee or other
third parties that were used in the preparation of or were
incorporated into the request for approval or its supporting
technical data other than as described herein; and
c.
I certify that my company has the legal right to use said
technical data to manufacture the below identified part for the
United States Government. To the extent that said technical data are
marked with a company’s proprietary rights or a Government limited
rights legend or are otherwise believed to be or have in the past
been the proprietary data of another company, the following
documents which are attached hereto and made a part of the
certification have formed the basis for claiming legal right to use
said technical data. Such documentation must clearly cover the data
necessary for source approval.
THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN
AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS,
OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO
PROSECUTION UNDER THE TITLE 18, UNITED STATES CODE, SECTION 1001.
THIS CERTIFICATION APPLIES TO NSN______________________P/N__________________
(signature)*___________ (typed or printed name & title)
(Date)____
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APPENDIX F.
QUALIFICATION PART SUB/CONTRACTORS/VENDORS LIST
Names, address, telephone
numbers, and CAGE codes, of all subcontractors/suppliers to be used
for forging, casting or exotic material, special processes such as
finishing, heat treating, inspecting etc. and
vendor/subcontractor part numbers, if applicable.
Special processes are those manufacturing processes which produce
critical characteristics that cannot be verified after manufacture
by non-destructive inspection/testing. When an identified source
must perform to a prime contractor’s specification, that source
shall be approved for the specific process by the prime contractor.
It is recommended that certification from the prime be provided
since submittal of this evidence of capability will assist in
expediting the processing of the source approval request. If you
plan to use a sub-vendor not currently approved by the prime, you
must provide complete documentation substantiating the capabilities
and qualifications of that sub-vendor. It should be noted, however,
that additional approval testing will, in most cases, be required in
this circumstance.
APPENDIX G.
QUALIFICATION PART SHIPPING DOCUMENTS
Copies of purchase orders, shipping documents for
production quantities, for the qualification part provided to the
OEM or signed DD Form 250 if shipped to DOD.
Provide the most recent copies of the documents. If OEM is one of
the Engine Manufacturers, attach copy of the current Requirements
Control Card and Quality Assurance Document. (RCC and QAD are Pratt
& Whitney peculiar).
The data provided per this Appendix shall be for the same contract(s)
as those provided in Appendix C & P.
APPENDIX H. SIMILAR
(EQUIVALENT) PART DRAWINGS
This section provides data
required to manufacture, assemble and test the similar item(s).
This information includes drawings (casting, forging, detail,
assembly, source controlled, masters, airfoil data), configuration
(revision), parts list, any unincorporated Engineering Order (EO),
Engineering Change Proposal (ECP), Notice of Revision (NOR), Design
Change Notice (DCN), or Change in Design (CID), Requirements Control
Card (RCC) and Quality Assurance Document (QAD), etc. (RCC and QAD
are Pratt & Whitney peculiar). This section should also contain
documentation related to materials, processes, specifications, and
may include data relating to mandatory inspections and inspection
intervals. Drawings should be
included if drawing is a design control drawing or design control
specification that indicates the manufacturers Name and part number
as an approved source, controlled source, or recommended source.
Drawings Provide Original Equipment Manufacturer specifications
(copy of page 1 of the specification will suffice) and test plans
necessary to completely manufacture the similar (equivalent)
part. Drawings,
should be included, if drawing is a design control drawing or design
control specification,
that indicates the manufactures Name and part number as an approved
source, controlled source, or recommended source.
APPENDIX I. SIMILAR
(EQUIVALENT) PART SHIPPING DOCUMENTS
Copies of purchase orders, shipping documents for
production quantities, for the similar (equivalent) part provided to
the OEM or signed DD Form 250 if shipped to DOD. . All documents in
this section shall be dated and you should provide the most recent
copies of the documents. If OEM is an Engine Manufacturer, attach
copy of the current Requirements Control Card and Quality Assurance
Document.
The data provided per this Appendix shall be for the same contract(s)
as those provided in Appendix K & P.
NOTE: In cases where the most recent
production of the similar (equivalent)
parts is in excess of three years, it is requested that you include
an
explanation for the elapsed time in production. Moreover a data
package
demonstrating continued experience in the production of an
additional
similar (equivalent) part will be required.
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A detailed comparative analysis of the
differences/similarities between the similar (equivalent) part(s)
and the qualification part for which you requesting approval. This
analysis should include materials, configuration, tolerances,
processes requirements, dimensions, castings, forgings, etc. A vague
analysis is not adequate. Follow the following standard format for
detailing the differences between similar (equivalent) part and
qualification part.
DIFFERENCES BETWEEN SIMILAR (EQUIVALENT) PART AND QUALIFICATION
PART
NOTE:
Required part refers to the part for which you are requesting source
approval.
DESCRIPTION CHARACTERISTIC QUALIFICATION SIMILAR
(EQUIVALENT)
1. General
A. Part Number ___________ ___________
B. Nomenclature ___________ ___________
C. Application ___________ ___________
D. Material ___________ ___________
E. Rotating Part (Y or N) ___________ ___________
F. Max. Length or Diameter ___________ ___________
G. Tightest Tolerance ___________ ___________
H. Smoothest Surface Finish ___________ ___________
2. Quality Assurance Techniques (i.e.,
FPI, MPI, Radiographic Inspection, etc.)
___________ ___________
___________ ___________
3. Heat Treats ___________ ___________
___________ ___________
4. Joining (i.e., Brazing, TIG, etc.) ___________
___________
DIFFERENCES BETWEEN SIMILAR (EQUIVALENT) PART AND QUALIFICATION
PART
(continued)
5. Surface Treatments (i.e., Diffusion Coating, Black
Oxide, etc.)
___________ ___________
___________ ___________
6. Nonconventional Material Removal (i.e. EDM, Laser
Machining and Drilling)
___________ ___________
___________ ___________
___________ ___________
7. For Gears
A. Type ___________ ___________
B. Number of Teeth ___________ ___________
C. Outside Diameter ___________ ___________
D. Diametrical Pitch ___________ ___________
E. Pressure Angle ___________ ___________
F. Pitch Angle ___________ ___________
G. Case/Core Hardness ___________ ___________
8. Additional Comments
NOTE: All Prime Certified Processes and
Inspections must be listed.
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APPENDIX K. SIMILAR
(EQUIVALENT) PART MANUFACTURING PLAN
Proposed Manufacturing Plan for the Similar
(equivalent) part including processes, materials, configuration,
tolerances, testing, part function, and overall dimensions and
detailed shop sketches. In addition, copies of the actual sheets
used for the production of the similar item must be submitted. These
plans must note those operations and processes performed by
subcontractors/vendors and the identity of the source. Manufacturing
plans must list all processes/steps in the proper sequence, and
please list all special processes. Such sheets will be kept
confidential and may be stamped proprietary.
The data provided per this Appendix shall be for the
same contract(s) as those provided in Appendix I & P.
Manufacturing plans for CSIs must also contain the following
information:
Identification that the part is a critical
safety item. A statement that any changes to
operations affecting critical characteristics must be DLA
approved. Identification of which operations contain or affect
critical characteristics
APPENDIX L. SIMILAR
(EQUIVALENT) PART SUBCONTRACTORS/VENDOR LIST
Names, address, telephone numbers, and Cage
codes, of all subcontractors/suppliers to be used for forging,
casting or exotic material, special processes such as finishing,
heat treating, inspecting, etc. and vendor/subcontractor part
numbers, if applicable. Special processes are those manufacturing
processes which produce critical characteristics that cannot be
verified after manufacture by non-destructive inspection/testing.
When an identified source must perform to a prime contractor’s
specification, that source shall be approved for the specific
process by the prime contractor. It is recommended that
certification from the prime be provided since submittal of this
evidence of capability will assist in expediting the processing of
the source approval request. If you plan to use a sub-vendor not
currently approved by the prime, you must provide complete
documentation substantiating the capabilities and qualifications of
that sub-vendor. It should be noted, however, that additional
approval testing will, in most cases, be required in this
circumstance.
Testing may also be required at
the contractor’s expense. If testing is required the acceptance
test/inspection procedures proposed to be incorporated and
independent test laboratories proposed to be used have to be
identified by Name, Cage, address and telephone number.
All proposed test plans necessary
to completely manufacture the part must be approved prior to
beginning testing. Testing is done to validate the performance of
the part after the test plans have been approved. Test requirements
are part specific.
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APPENDIX N. LICENSEE
AGREEMENT (if applicable)
A copy of the licensee agreement between the
manufacturer/contractor and the OEM must be provided IF the
submitting contractor has such an agreement with the OEM.
APPENDIX O.
SUMMARIZATION OF QUALITY DEFICIENCIES.
Summarization of quality deficiencies experienced in
the past three years during manufacture of the Qualification or
Similar (equivalent) part. Include data relative to sub-vendors,
actions and resolutions when applicable and previous contracts. This
data includes, but is not limited to, material review board items,
statistical reports of Nonconformances, nonconforming material
rejection reports and scrap rates. Submitter should note the
deficiencies identified by the OEM.
NOTE: Non-conformances are not necessarily perceived
as an increase in risk when considering alternate source
qualification. In fact, identification of Non-conformances may
illustrate a successful quality assurance program.
APPENDIX P. INSPECTION
METHOD SHEETS (IMS)
Copy of the actual inspection method sheets
used in manufacturing and at final inspection for the actual or
similar item depending on the SAR category. These sheets should
include the actual tolerance, blue-print tolerance, inspection
device, sources performing the operation, level of inspection,
special instructions, frequency, and inspector’s stamp.. Critical
characteristics should be discernible from all other
characteristics. IMS may be included as an integral part of the OP
sheets in SAR Section C & K., if so please state as such.
The data provided per this Appendix shall be for the
same contract(s) as those provided in Appendix C, G, I & K.
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APPENDIX Q. ENGINE PART
SPECIAL REQUIREMENTS
**
ACTUAL MANUFACTURER OF ENGINE SPARE PARTS:
THE FOLLOWING DOCUMENTATION IS REQUIRED FROM ENGINE PART "SUPPLIERS"
(Applicable to sources identified by engine companies via letter
and/or divestiture list, or via SAR packages)
(1) Copy(s) of purchase order(s) from
engine OEM showing date, quantity, special requirements,
restrictions, etc.; All modifications to original purchase
order(s) also required.
(2) Copy of dated shipping documents showing full
acceptance/release by the OEM, and total quantity shipped
against contract.
(3) Copy of the "Requirements Control Card" (RCC)
included with the purchase order(s) from the Engine OEM's.
(4) Copy of detailed process sheets used to manufacture
the part for the OEM. This must include the sheets for
operations performed in house and by subcontractors. Such sheets
will be kept confidential and may be stamped proprietary.
(5) List of all subcontractors/vendors used in
manufacture of the parts for the OEM. If none so state.
(6) Summary of all Material Review Board (MRB) actions
and non conforming material produced on the contracts for the
OEM.
** Once this
documentation is provided, the contractor will be
required by contract to utilize the same process sheets and
sub-contractors to manufacture parts for the government. No
changes are allowed without approval of the cognizant
equipment engineer. Contractor must notify the cognizant
equipment engineer of any changes approved by the OEM
subsequent to submittal to the government.
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A Technical Briefing to allow contractor
personnel the opportunity to provide assurances to the Government of
their firm’s ability to manufacture a quality product. A statement
that the contractor is willing to provide such a briefing is
required. This briefing could be at DSCR or at any of the
Engineering Support Activities (ESA’s) if required.
Submission of samples by the company seeking
source approval may be required. Advise on ability to supply.
**NOTE: DO NOT SUBMIT SAMPLES OR TEST CRITERIA UNLESS
REQUESTED BY THE PROCURING ACTIVITY
Identify any value added provided by the prime
contractor in the manufacture of the item.
Value added is any action, manufacturing or inspection process,
data, instructions, or equipment that is essential to the
manufacture of the item, but is not documented in the data package
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Acceptance
Test: A test conducted under specified conditions, by or on
behalf of the government, using delivered or deliverable items in order
to determine the item's compliance with specialized
requirements. Acquisition
Method Code (AMC): A single digit numeric code, assigned by
a DOD activity to describe to the Contracting Officer and other
Government personnel the results of a technical review of a part and its
substantiation for breakout. Acquisition
Method Suffix Code (AMSC): A single digit alpha code,
assigned by a DOD activity which provides the Contracting Officer and
other Government personnel with engineering, manufacturing and technical
information.
Actual Manufacturer: An
individual, activity, or organization that performs the physical
material fabrication processes that produce the deliverable part or
other items of supply for the Government. The actual manufacturer must
produce the part in-house. The actual manufacturer may or may not be the
design control activity.
Complete Current Configuration Drawings:
Complete set of the latest revision drawings including forging/casting
data and all drawings referenced therein, when applicable.
Critical
Application Item (CAI):
An item essential to weapon system
performance or operation, or the preservation of life or safety of
operating personnel, as determined by the military services.
Critical Characteristic: A
critical characteristic is one that analysis indicates is likely, if
defective, to create or increase a hazard to human safety, result in
failure of a weapon system or major system to perform a required
mission.
Critical
Safety Item (CSI): A part, assembly, installation or
production system with one or more critical characteristics that, if not
conforming to the design data or quality requirements would result in
an unsafe condition. Unsafe conditions relate to hazard severity
categories I and II of MIL-STD-882, System Safety Program Requirements,
and include conditions which could cause loss or serious damage to the
end item or major components, loss of control or serious injury to the
personnel (ASME Y14.100). The determining factor in CSIs is the
consequence of failure, not the probability that the failure or
consequence would occur.
* Refer to Mil-STD-882 for further
explanation of aircraft and personal safety hazard severity categories.
Data Certification (Certificate of Law):
A certification
statement on company letterhead signed by an authorized binding company
official that states the said company has obtained the data by legal
means and has the right to use the data for manufacturing purposes.
Inspection Method Sheets: Sheets
used to document the inspection of items produced. Sheets must be
certified by an authorized representative empowered to comply with the
inspection process.
Inspection Procedures: An outline
of the step-by-step procedures used for the inspection.
National Stock Number: A 13-digit
number assigned by the Defense Logistics Information Service (DLIS) to
identify each item of material in the federal supply distribution system
of the United States.
Non-Conforming Material: The
failure of a unit of product to conform to specified requirements for
any quality characteristic.
Prime Contractor: A contractor
having responsibility for design control and/or delivery of a
system/equipment such as aircraft, engines, ships, tanks, vehicles, guns
and missiles, ground communications and electronics systems, and test
equipment.
Process/Operation Sheets: Sheets
used in manufacturing to reflect the step-by-step process / operation
used to manufacture the complete item. Includes detailed shop sketches.
Purchase Order: The original order
with precise accounting and tracking for each item referenced on order.
Same part: Item previously
provided to original equipment manufacturer (OEM), within the last three
years.
Similar part: Item is similar to
item previously provided to the OEM, Air Force, Army or Navy within the
last three years. A similar item in this context is one whose design,
application, operating parameters, material and manufacturing processes
are similar to those of the item for which you are seeking source
approval.
Shipping Documents: DoD. form 250
or documents related to the movement of items which reflect the point of
origin and destination.
Source Approval Request Package: A
vendor proposal that should include all of the technical data required
for a competent manufacturer to manufacture an item, including a
Critical Safety Item, to a level of quality that is equal or better than
an OEM part.
Source Approval Request Review: A
technical and engineering review to determine the viability of a part
and vendor for breakout. A review is performed to ensure complete data
is available, the vendor is capable, and a complete quality source plan
is defined to support the alternate source qualification effort.
Test Procedures: A document that
provides a step-by-step description of the operations required to test a
specific item.
Value Added:
Any technical support or required manufacturing process for
aircraft parts that the prime contractor or other party provided, which
is otherwise not documented or described in operation sheets, drawings,
specifications, quality assurance procedures in the technical data
package
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