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ORCA is an e-Government initiative that was
designed by the Integrated Acquisition Environment (IAE) to replace
the paper based Representations and Certifications (Reps and Certs)
process. Before Starting Your Application and Before you can
enter ORCA you must:
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Have an active registration in Central
Contractor Registration
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Have the MPIN from your active registration
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Know your DUNS number
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You must renew your record, at least once a
year. If you do not renew your record, it will expire.
Before entering ORCA you must have an
active registration in CCR. To determine if you have an active
registration visit CCR’s homepage at www.ccr.gov and click on
“Search CCR” found on the left side of your screen. If you have an
active registration then you can begin your ORCA record. If you do
not have an existing active registration in CCR then complete one at
the same website before beginning your ORCA records.
In addition, a DUNS number is needed, in conjunction with the MPIN to enter the ORCA system. If you have an active record
in CCR then you have a DUNS number. You can view your active CCR record to determine your DUNS number, or if you have questions or problems
with your DUNS, please read the following:
*Data Universal Numbering System (DUNS) Number:
The Data Universal Numbering
System (DUNS) number is a unique nine character identification
number provided by the commercial company, Dun & Bradstreet (D&B).
Call D&B at 1-866-705-5711, if you do not have a DUNS number. The
process to request a DUNS number takes about 10 minutes and is free
of charge. If you already have a DUNS number, the D&B representative
will advise you over the phone.
DUNS +4: The use of DUNS+4 numbers
to identify vendors is limited to identifying records for the same
vendor at the same physical location. The +4 should only be used in
ORCA, if you registered your company that way in CCR.
Enter Your Application
If you are new to this process, it is recommended
that you print off the “Definition of Terms” located in Appendix A.
1. Start at
https://orca.bpn.gov
2. Enter your DUNS number and MPIN, click
“Submit”
Please note that
after 20 minutes of inactivity on one page your registration will
time out and all data will be lost. If you entered a valid DUNS
number/MPIN combination, your existing information from CCR is
pulled and displayed for your review.
3. Review the displayed CCR information. If correct,
click “Create ORCA Record”.
If your CCR data
is incorrect, then visit
www.ccr.gov
and update your registration.
Changes in CCR will
update into ORCA, as soon as your CCR registration becomes active.
4. Confirm your ORCA POC, and change, if necessary.
Click “Continue”.
5. Questionnaire begins:
6. At the end of the questionnaire, click the
“Save and Continue to Certification”
button.
You may choose
to exit the questionnaire at any point, saving what you have entered
thus far, by clicking Save and
Exit Questionnaire”.
If you need to
return to an earlier page, click
“Previous Page”. However, any
entries that you made on the current page will not be saved unless
you first click “Save and Continue
Questionnaire”.
Whenever you
enter text in a field, you must click “Add in order for the information to be saved. In a few places
throughout the questionnaire, you may find questions are marked with
‘Reserved’. Because of certain company information provided in your
CCR record, the question normally asked is no longer applicable to
you. Continue on to the next question.
7. Review your answers:
By reading the actual
provisions/clauses that contain your responses.
If you would like to
make any changes click on the check box or displayed answer to be
brought back to the original question.
When finished making the
changes click “Continue”
to get back to the review.
Remember to review and click the check boxes on
the read-only clauses of 52.203-11, 52.222-38, 52.223-1 and
52.227-6. These are the first four clauses on the review page.
If you answered questions that related to DFARS
clauses/provisions, review the applicable DFARS
provisions/clauses. There are 9 DFARS read only
clauses/provisions with check boxes that must be filled in to
submit the certification.
8. When you are satisfied with your answers:
Scroll to
the bottom of the screen, and be sure to certify that your answers
are true by clicking the check box.
When finished, click “Submit
Certification.”
9. Download a pdf copy of your completed Reps and
Certs record for your files.
Please note that the information stored in
an active ORCA record is considered unrestricted, and is
searchable by the public using the DUNS number. You will receive
an email confirmation that you have registered your record. A
record is active for 365 days. The vendor needs to update their
record as necessary to reflect changes, but at least annually to
ensure they are kept current, accurate and complete. The record
is active for 365 days from date of submission, or update. You
will be reminded of the renewal requirement 60 days, 30 days and
15 days prior to your records expiration, via email. The notice
will be
forwarded to the ORCA POC designated in your company’s record.
Renew or Change an Active Record Your
Responsibilities
You are responsible for ensuring the accuracy
of your registration.
You must use your DUNS number in
conjunction with your MPIN number when making and/or requesting
any changes to your profile.
You are responsible for updating your information as it
changes
You must renew your record, at least once a year. If you do
not renew your record, it will expire.
An expired registration
may affect your ability to conduct business (receive contract
awards) with the government.
To initiate any changes or renew your record:
Changes can be made to your record as indicated below:
1. Go to ORCA’s homepage at
https://orca.bpn.gov.
2. Enter your DUNS number and MPIN then click “Login
to ORCA”.
3. On the CCR information page, click on “Update
your previously completed ORCA record”.
4. Make the necessary changes, then click the "Save
and Continue Questionnaire” button on each page.
5. At the end of the questionnaire, click the “Save
and Continue to Certification” button.
• You may choose to exit the questionnaire at
any point, saving what you have entered thus far, by clicking
“Save and Exit Questionnaire”.
• If you need to return to an earlier page, click “Previous
Page”. However, any entries that you made on the current page
will not be saved unless you first click “Save and Continue
Questionnaire”.
• Whenever you enter text in a field, you must click “Add” in
order for the information to be saved.
• In a few places throughout the questionnaire, you may find
questions are marked with ‘Reserved’. Because of certain company
information provided in your CCR record, the question normally
asked is no longer applicable to you. Continue on to the next
question.
6. Click in the Certification box to indicate the
information is correct, and click on the “Submit Certification”
button on the clauses/provisions page to activate the changes. To
submit a renewal with no changes, follow the same steps listed
above, with the exception of making changes to your information in
the questionnaire. Reminder: you must click “Save and Continue
Questionnaire” on each page, then click “Save and Continue to
Certification” on page 5. After clicking the boxes for all Read Only
questions on the Certification page, click “Submit Certification” to
activate the renewal, even if none of your information has changed.
If you are not sure when your record expires, you can view a read
only copy of your certification which contains the “Date of
Submission” by following these steps:
1. Go to ORCA’s homepage at
https://orca.bpn.gov
2. Go to “Search current ORCA Record”.
3. Enter your DUNS number then click “Search”.
4. The dates of your Certification Validity are
listed under the name of your company.
Government Instructions
Search Active Records Prior to starting, make sure you know the
DUNS number of the company(s) you would like to review. If you do
not know the DUNS number, you can find it by going to www.ccr.gov,
and clicking on “Search CCR”. Once on the search page, enter the
company’s legal business name, and click “Search”. If the company’s
name is long, type in the first few letters and then click “Search”.
You will be able to choose the appropriate name from a displayed
list. Click the “Detail” button for more information. The DUNS
number is the first piece of information displayed. Now you are
ready to search ORCA.
• Start at https://orca.bpn.gov
• Under “Search current ORCA Record”, enter the DUNS of the company
you wish to find a record for, and then click “Search”
• Review the Record displayed.
• You may download one of three .pdf copies of the record.
1. To download a .pdf copy of FAR provisions, click
on “Download FAR PDF” found at the bottom of the page.
2. To download a .pdf file of both FAR and DFARS
provisions, click on “Download FAR & DFARS PDF”.
3. To download a .pdf file of SF 330 Part II
(6/2004) click on “Download SF 330 PDF”.
• To review another Record click on “Back to
Top”, then click “Search” and then “Current Search”.
Search Archived Records
As mentioned in the section above, prior to starting, make sure you
have the DUNS number of the company(s) you would like to review. To
find the DUNS number, go to www.ccr.gov, and click on “Search CCR”.
Once on the search page enter the company’s legal business name and
click “Search”. If the company’s name is long, type in the first few
letters and then click “Search”. You will be able to choose the
appropriate name from a displayed list. Click the “Detail” button
for more information. The DUNS number is the first piece of
information displayed. Now you are ready to go to ORCA.
• Start at https://orca.bpn.gov
• Under “Search current ORCA record,” click on the “Click Here”
for Archive Search link.
• Enter the DUNS of the company you wish to find a record for
and the dates you wish to view submitted records, click “Submit”
• Review the Record displayed.
• You may download one of three .pdf copies of the record.
1. To download a .pdf copy of FAR provisions, click
on “Download FAR PDF” found at the bottom of the page.
2. To download a .pdf file of both FAR and DFARS
provisions, click on “Download FAR & DFARS PDF”.
3. To download a .pdf file of SF 330 Part II
(6/2004) click on “Download SF 330 PDF”.
• To review another Record click on “Return to
Top” then click “Search” then “Archived Search”.
ORCAXML Instructions
ORCAXML is a Web Services Interface that allows authorized users to
obtain ORCA data via XML. Access to ORCAXML is limited to qualified
Government sponsored systems. Users are required to sign a Non
Disclosure Agreement. Qualified users can access ORCAXML at https://orcaxml.bpn.gov/XML.asmx
for SOAP request and https://orcaxml.bpn.gov/XML.asmx/ORCAXMLWebService
for HTTP Post request. To access and use ORCAXML
1. Download either the "Government Personnel" or
"Government Sponsored Contractor" form. Print, fill-in, sign, and
fax the completed form to the ORCA Helpdesk.
2. ORCA Helpdesk will acknowledge the receipt of fax
via email within 2 business days after it is received. ORCAXML will
also contact the user if it needs any clarification or additional
information while processing their application. ORCA Helpdesk may
also verify the authenticity of the user by contacting the
supervisor or the sponsor via email or phone.
Note: It may take up to 5 business days for the user application to
be processed.
3. Upon approval, ORCA Helpdesk will create a unique
userid and password for the user and communicate it to the user
following standard secure procedures.
4. Users can refer to the ORCAXML User guide,
Request and Response Schema files to incorporate ORCAXML into their
application. Request and Response files for typical scenarios are
provided for
user convenience.
Help Resources
Help finding your DUNS Number
Dun & Bradstreet - 866-705-5711
Help finding your CCR POC or entering your MPIN
CCR Assistance Center - 888-227-2423 or www.ccr.gov
Technical assistance or help navigating ORCA
ORCA Helpdesk – https://orca.bpn.gov/miscl/feedback.aspx
Online Representations and
Certifications Application (ORCA)
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