Multiyear Procurement Contracts

A multiyear (MY) contract is a type of contract where the Government buys the entire multiyear quantity at the outset, unlike what we do when we use options. The multiyear contract includes requirements covering 2-5 fiscal years.

Statutory criteria for use of a multiyear contract: (10 USC 2306b(a)):

  • Substantial savings over annual buys.

  • Stable funding.

  • Stable design.

  • Realistic estimates of contract cost and savings.

  • Promotes national security.

Advantages of a Multiyear Contract:

  • Lower costs.

  • Stabilizing contractor plans and work forces.

  • Continuity of production, avoiding annual startup and phase out costs, etc.

  • Provides incentives for contractors to improve productivity.

  • Reduced administrative burden.

  • Broaden competitive bases - firms not otherwise willing or able to compete for lesser quantities, especially if high startup costs.

Unique features:

  • Cancellation ceiling:

    • The Government's maximum liability in the event of cancellation.

  • Includes non-recurring costs and sometimes includes recurring costs (i.e., economic order quantity (EOQ)).

Funding approach:

  • Full funding:

    • Quantify worse case and hold funds in reserve.

Unfunded contingent liability:

Does not tie up large amount of Total Obligation Authority but if cancellation, program must find money to cover costs.

Congressional involvement:

  • Require Congressional Approval :

    • If Multiyear Contract will be $500M or more.

      •  Congress makes tradeoff decision:

        •  Do advantages outweigh disadvantages of:

          • Loss of flexibility in future budget years, and Committing future Congresses. Notification if EOQ exceeds $20 M in any one year, unfunded contingent liability exceeds $20M, if cancellation ceiling exceeds $100M, etc.


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