Federal Government Solicitation Numbers

The Federal Government Solicitation Number is a 13 digit number that identifies a particular Request For Quote. In DLA solicitation numbers are categorized as "T"s, "Q"s, "R"s, and "B"s. When entering the solicitation number in the search criteria, you do NOT enter any dashes between numbers/letters.

The following descriptions will assist you in understanding what to enter for search criteria when looking for RFQs and AWARDS.

The solicitation number is broken down as follows:

"T" solicitations - Example: SP050000TXXXX
SP0500(DSCP(G&I) "T" Solicitations)
SP0400 (DSCR "T" Solicitations)
SP0700 and SP0900 (DSCC "T" Solicitations)
First 6 digits identify the agency
00 The Fiscal Year
T Indicates Automated RFQ
XXXX Last 4 digits are the order in which the RFQ is issued. Consists of numerical and/or alpha digits
 
In the event that there are no remaining unique combinations of the last 4 digits, the 9th position of the automated RFQs would change from "T" to "U"
"Q" Solicitations - Example: SP054000QXXXX
SP05XX (DSCP(G&I) "Q" Solicitations)
SP04XX (DSCR "Q" Solicitations)
SP07XX and SP09XX (DSCC "Q" Solicitations)
First 6 digits identify the agency
00 The Fiscal Year
Q Indicates a Request for Quote (RFQ)
XXXX Last 4 digits are the order in which the RFQ is issued. Consists of numerical and/or alpha digits

The Contract Number is a 13 digit number that identifies a particular award.

The contract number is broken down as follows:

Example: SP054000MXXXX
SP05XX (DSCP(G&I) Purchase Orders)
SP04XX (DSCR Purchase Orders)
SP07XX and SP09XX (DSCC Purchase Orders)
First 6 digits identify the agency
00 The Fiscal Year
M or W Indicates a Purchase Order. A "W" is a purchase order awarded based on price and delivery
XXXX Last 4 digits are the order in which the Purchase Order is issued. Consists of numerical and/or alpha digits

The Purchase Request Number (PR Number) is a 14 digit number that is generated when a request is entered into the corporate system. Every solicitation (RFQ) has a Purchase Request Number. When you are searching for an RFQ by the PR Number enter all 14 digits. You do not have to enter any dashes.

  • Purchase Request Numbers for DSCP(G&I) begin with YPI

  • Purchase Request Numbers for DSCR begin with YPG

  • Purchase Request Numbers for DSCC begin with YPC and YPE

NATIONAL STOCK NUMBER (NSN)

The National Stock Number (NSN) consists of 13 digits. NSNs identify a particular item. When searching for an RFQ or Award by the NSN you do NOT enter dashes: 534000123456.

FEDERAL STOCK CLASS (FSC)

The Federal Stock Class (FSC) consists of the first 4 digits of the National Stock Number. It is used to identify a particular class of items. For example, "5306" is the FSC for Bolts. Use the pulldown menu to find a Federal Stock Class or enter the first digit of the FSC to move faster within the pulldown menu. Then scroll down to the FSC you wish to search.

NOMENCLATURE

The nomenclature is the name given to an item. You can search for a solicitation or award by name. You can enter the full name - "gasket" - or just the beginning of a word - "refrig". Any matches within the item description column will appear.

MANUFACTURER/OEM CAGE CODE

A Commercial and Government Entity (CAGE) Code is a 5 digit code that identifies companies doing or wishing to do business with the Federal Government. It also identifies Government field activities. Often item descriptions on solicitations will list the CAGE code of the manufacturer of the item (the OEM). Also, if there are competitive drawings listed on the solicitation item description, the CAGE code of the field activity that maintains the drawings(s) will be listed.

To search for solicitations or awards that contain a particular manufacturer or field activity CAGE code, simply enter the 5 digit code. For solicitations you can also select the center (DISC, DSCR or DSCC) and the solicitation type (T or Q) and even the number of days.

CAGE CODE

A Commercial and Government Entity (CAGE) Code is a 5 digit code that identifies companies doing or wishing to do business with the Federal Government. CAGE Codes are assigned and maintained by the Defense Logistics Information Service (DLIS). To search for awards under your company CAGE code simply enter the 5 digit code.

CAGE Code and ADMIN LOCATION

A Commercial and Government Entity (CAGE) Code is a 5 digit code that identifies companies doing or wishing to do business with the Federal Government (See question above). The Administration Code is a 6 digit code that identifies the agency that is administering the contract. You can also search under this feature by the Issue Office or the Payment Office. Both are 6 digit codes identifying the Government office that issues the contract or makes payment on the contract.

To use this search feature enter the CAGE code. Then click on the drop down box to select one of three options:

  1. Location Office: Enter the 6 digit Administration Location code (e.g. SC0500)

  2. Issue Office: Enter the 6 digit Issue Office Code (e.g., SC0500)

  3. Payment Office: Enter the 6 digit Payment Office Code (e.g., S36054).

Click the Search button to begin the search.

CUSTOMER DODAAC - REQUISITION NUMBER

This search feature is geared more to our customers, the personnel in the military who request supplies from us. The DODAAC is the 6-digit DOD Activity Address Code assigned to each DOD activity. For example, the DODAAC for DSCR is SC0400. The Requisition Number is a 14 digit number identifying the particular requisition from the customer. Note that the Requisition Number is also known as the Transportation Control Number (TCN) and is found on Purchase Orders for Direct Vendor Delivery.

Requisition Number Example: N62649-8225-7061
N62649
 
First 6 digits identify the customer's activity address code (DODAAC)
8225 The Julian date. In this example the date is the 225th day of 1998
7061 The serial number assigned to the requisition

DATE RANGES

You can enter various date ranges when searching for RFQs and Awards. Keep in mind when using date ranges in the RFQ search:

  • The issue date is the date that the solicitation was issued by the buyer. It is the date that the solicitation goes out.

  • The closing date is the date that the solicitation closes. All quotes must be in by that date in order to be considered.

  • You will need to scroll down and select the date ranges you wish to search. Dates are in the following format: mm/dd/yyyy with the most recent dates toward the bottom of the list.

BUYER CODE

This search option is a vehicle for the buyers to gain quick access to their solicitations. However, vendors can utilize the feature, if they so desire, to view RFQs from a particular buyer. YOU MUST KNOW THE BUYER CODE IN ORDER TO USE THIS SEARCH OPTION. After you have entered the buyer code, then select the site (DISC, DSCR or DSCC ) where the buyer is located. Then you can choose how you would like those RFQs sorted - either by Solicitation Number, National Stock Number or Purchase Request Number. Click on the Search button to begin the search.

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