Government Solicitation Contract Form

General Tips for Reading a Government Contract Form.
There are four parts of the government solicitation processes on the contract:

Part I�The Schedule
Includes Sections A thru H

Part II�Contract Clauses
Section I ( i)

Part III�List of Documents, Exhibits, and Other Attachments
Section J

Part IV�Representations and Instructions
Sections K thru M

Uniform Contract Format
FAR 15 - 204

Section

Title

Part I�The Schedule

A

Solicitation / contract form

B

Supplies or services and prices / costs

C

Description / specifications / statement of work

D

Packaging and marking

E

Inspection and acceptance

F

Deliveries or performance

G

Contract administration data

H

Special contract requirements

Part II�Contract Clauses

I

Contract clauses

Part III�List of Documents, Exhibits, and Other Attachments

J

List of attachments

Part IV�Representations and Instructions

K

Representations, certifications, and other statements of offerors or respondents

L

Instructions, conditions, and notices to offerors or respondents

M

Evaluation factors for award

Read all documents and forms included in the solicitation package (including attachments). If you do not understand a portion of the application, contact the POC. Reading sections C through K will help you have a firm understanding of the specific needs and requests required by the government agency. Pay special attention to Sections M and L of the application, as these outline the evaluation process of the solicitation.

Reading sections C through K will help you have a firm understanding of the specific needs and requests required by the government agency. Further instruction on reading the most important portions of the government packaging contract information is listed below.

  • Section A: --  Government Solicitation Contract Form

(1) Optional Form (OF) 308, Solicitation and Offer�Negotiated Acquisition, or Standard Form (SF) 33, Solicitation, Offer and Award, may be used to prepare RFPs.
 
(2) When other than OF 308 or SF 33 is used, include the following information on the first page of the solicitation:

Will include:
(i) Name, address, and location of issuing activity, including room and building where proposals or information must be submitted.
(ii) Solicitation number.
(iii) Date of issuance.
(iv) Closing date and time.
(v) Number of pages.
(vi) Requisition or other purchase authority.
(vii) Brief description of item or service.
(viii) Requirement for the offeror to provide its name and complete address, including street, city, county, state, and ZIP code, and electronic address (including facsimile address), if appropriate.
(ix) Offer expiration date.

You should make note of the type of contract, deadline for return of forms, mailing address of the government office and the name of the individual who will serve as your point of contact.

  • Section B: -- Supplies or Services -  Prices / Cost / Options

Includes a brief description of the supplies or services; e.g., item number, national stock number / part number if applicable, nouns, nomenclature, and quantities. (This includes incidental deliverables such as manuals and reports.) This portion of the solicitation form outlines the specific quantities of items that are needed. Each unique item or service is placed on a separate line and given a Contract Line Item Number (CLIN).

Next to each item, you will be asked to place your price in the blank space provided.
Be sure to read over the requested option rights as outlined in Section B as well.
This will help you understand how the contract might change in the future, including the government�s right to order future packaging services.

  • Section C: -- Descriptions  / Specifications Work Statement.

Includes any description or specifications needed in addition to Section B (see FAR Part 11.000, Describing Agency Needs).

  • Section D: -- Package and Markings

Provides packaging, packing, preservation, and marking requirements, if any.

  • Section E: -- Inspection and acceptance.

Include inspection, acceptance, quality assurance, and reliability requirements (see Far Part 46.000, Quality Assurance).

  • Section F: -- Delivery and performance .

Specifies the requirements for time, place, and method of delivery or performance (see Subpart 11.4, Delivery or Performance Schedules, and FAR 47.301-1).

  • Section G: -- Contracting administration data.

Includes any required accounting and appropriation data and any required contract administration information or instructions other than those on the solicitation form. Include a statement that the offeror should include the payment address in the proposal, if it is different from that shown for the offeror.

  • Section H: -- Special contract requirements

Includes a clear statement of any special contract requirements that are not included in Section I, Contract clauses, or in other sections of the uniform contract format

  • Section I: -- Contract clauses; if clauses are referenced, read them from their original source.

The contracting officer will include  clauses required by law or by regulation and any additional clauses expected to be included in any resulting contract, if these clauses are not required in any other section of the uniform contract format. An index may be inserted if this section�s format is particularly complex.

  • Section J:  -- List of any attachments that have been appended to the contract solicitation.

The contracting officer will list the title, date, and number of pages for each attached document, exhibit, and other attachment. Cross-references to material in other sections may be inserted, as appropriate.

  • Section K: -- Representations, Certifications and other statements of offers.

Included in this section are the solicitation provisions that require representations, certifications, or the submission of other information by offerors.

  • Section L -- Instructions, Conditions and Notices to Offerors

Inserted in this section is the solicitation provisions and other information and instructions not required elsewhere to guide offerors or respondents in preparing proposals or responses to requests for information. Prospective offerors or respondents may be instructed to submit proposals or information in a specific format or severable parts to facilitate evaluation.
The instructions may specify further organization of proposal or response parts, such as:
(1) Administrative;
(2) Management;
(3) Technical;
(4) Past performance; and
(5) Cost or pricing data (see Table 15-2 of 15.408) or information other than cost or pricing data.

  • Section M -- Evaluation Factors for award.

Identifies all significant factors and any significant subfactors that will be considered in awarding the contract and their relative importance (see 15.304(d)). The contracting officer will insert one of the phrases in 15.304(e).

 

 

 


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