DIBBS - Information on How DIBBS Works.

The below is an Informational overview of the Defense Internet Bid Board System. It is for gaining understanding of how to use DIBBS and the objectives and goals of the DIBBS system. It is not intended to be an official use site.

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• Planned Future Enhancement to DIBBS

• Automated Best Value System (ABVS)

• Past Performance Information Retrieval System (PPIRS)

• Contractor Performance Assessment Retrieval System (CPARS)

• Federal Awardees Performance and Integrity Information System (FAPIIS)

• Electronic Subcontracting Reporting System (eSRS)

• E-Procurement

DLA Internet Bid Board System (DIBBS) URL: https://www.dibbs.bsm.dla.mil/  = Defense Internet Bid Board System / Business System Modernization / Defense Logistics Agency.

• View Solicitations

• Request for Quotations (RFQ)

• Request for Proposals (RFP)

• Submit Quotations

• Access Contract Actions –Awards and Modifications

• View Clauses and Provisions

• Access Technical Data –cFolders

• Access Automated Best Value System (ABVS)

• Performance Scores utilized in Best Value Award Decisions

• View Vendor-Specific Messages/Banners

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Planned Future Enhancement to DIBBS:

• Post-Award Request (PAR)

  • DLS will provide Vendors and External Government Entities ability to:

    • Submit requests directly to Post-Award Personnel

    • Attach pertinent documentation to Post-Award Request

    • View previously submitted Post-Award Request

    • Obtain current status of submitted Post-Award Request

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Automated Best Value System (ABVS) http://www.dscr.dla.mil/proc/abvm/abvm.htm

• Computerized system which collects contractors’ existing past performance (quality and delivery) data and translates it into numeric scores.

• Numeric scores utilized by Contracting Officers in Best Value Award Decisions.

  • Comparative assessment - tradeoff among evaluation factors:

    • Evaluated Price

    • Quoted Delivery

• Past Performance Vendor afforded opportunity to view and challenge negative performance data

• Real-time performance assessments –scores calculated daily.

• Vendors are strongly encouraged to review their performance data and contact ABVS administrators to resolve any discrepant performance data

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Past Performance Information Retrieval System (PPIRS)  http://www.ppirs.gov

• Past Performance Information Retrieval SystemThe Department of Defense has endorsed the Past Performance Information Retrieval System (PPIRS) as the single authorized system for the receipt and retrieval of contractor past performance data for DoD acquisitions.

• PPIRS includes performance data from Military Services and DoD Agencies.

• Full PPIRS implementation targeted for 2011.

• Until DLA’s implementation of PPIRS, ABVS will be utilized as a proxy to PPIRS

• Additional past performance guidance is available in the Defense Logistics Agency Directive DLAD52.215-9022 (JAN 2009)

• Contractors must be registered in the Central Contractor Registration (CCR) at http://www.ccr.gov and obtain a Marketing Partner Identification Number (MPIN) to gain access to their Performance Information Retrieval System data.

• Details to establish a PPIRS-SR account can be found at http://www.ppirs.gov

• PPIRS registration will enable vendors to access their delivery score and quality classification and any negative data, listed by the Federal Supply Class (FSC)

• PPIRS records may be challenged, if data needs correction.

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Contractor Past Performance System (CPARS)

• Web-based system used to input data on contractor performance.

• Once the data is input to the Contractor Past Performance System, this data is then uploaded to the Past Performance Information Retrieval System (PPIRS) database.

• Contractor Past Performance System are used as an aid in awarding contracts to contractors that consistently provide quality, on-time products and services that conform to contractual requirements

• Contractor Past Performance System can be used to effectively communicate contractor strengths and weaknesses to source selection officials.

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Federal Awardees Performance and Integrity Information System (FAPIIS) www.ppirs.gov

Additional Information:
Help Desk (Mon-Fri 6:30am-6:00pm EST) 207-438-1690 DSN: 684-1690

• What is the Federal Awardees Performance and Integrity Information System.

  • A one stop location for information on the integrity and performance of covered Federal agency contractors and grantees.

    • Addresses requirements set forth in the Duncan Hunter National Defense Act of 2009

    • Required by FAR 9.105 and FAR 42.1503

    • Pulls records from the Contractor Past Performance System (CPARS), Federal Awardees Performance and Integrity Information System (FAPIIS), Central Contractor Registration (CCR), Excluded parities list (EPLS) and record counts from Past Performance Information Retrieval System (PPIRS) PPIRS-RC

    • Government users input records in CPARS, Government users and vendors retrieve data through PPIRS (RC or SR)

    • Vendors may only access records for their own CAGE code

    • Records are retained for five years after the action date

    • Keeps Records of (CPARS-FAPIIS):

      • Defective Pricing

      • Non-Responsibility Determination

      • Recipient Not Qualified Determination

      • Termination for Cause

      • Termination for Default

      • Termination for Material Failure to Comply

      • Proceedings Information (From CCR)

      • Suspension/Disbarment Information (From EPLS)

      • Number of PPIRS-RC Records
         

• Contractor Responsibilities to Federal Awardees Performance and Integrity Information System (FAPIIS)

  • FAR 52.209-7 “Information Regarding Responsibility Matters

    • Requires vendors to report information relating to civil, criminal and administrative proceedings on solicitations greater than $500K and when vendor has federal contracts/grants greater than $10M

      • Information to be reported through the Central Contractor Registration (CCR)

  • FAR 52.209-8 “Updates of Information Regarding Responsibility Matters

    • Requires vendors to update information in FAPIIS on a semi-annual basis for the life of the contract, through CCR

    • Provides contractors an opportunity to post comments regarding records submitted by the Government.
       

• The Future of Federal Awardees Performance and Integrity Information System (FAPIIS)

  • In May 2009, Senators Feingold and Coburn proposed the “Federal Contracting Oversight and Reform Act of 2010.” It would in effect:

    • Expand the scope of Federal Awardees Performance and Integrity Information System (FAPIIS) to include 10 years worth of non-responsibility decisions and all administrative cases (not just when there is a finding of fault or liability).

    • Provide access to FAPIIS to all members of Congress.

    • Require periodic inspections by Inspectors General of how Government officials use the data.

    • Require an annual GAO report on suspended or debarred contractors receiving new contracts.

    • Integrate numerous contracting databases.

    • Public interest lobbies advocating for public access (all public requests currently handled under Freedom of Information Act (FOIA)

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Electronic Subcontracting Reporting System. (eSRS) http://www.esrs.gov.
Electronic Subcontracting Reporting System  is a Government-wide, electronic, web-based system where contractors submit required reports.

• FAR 52.219-9 / DFARS 252.219-9:

  • Small Business Subcontracting Plan (and Deviations), identified different subcontracting plans and their reporting requirements.

    • Individual Subcontract Plan requires Individual Subcontract Report (ISR) and Summary Subcontract Report (SSR)

      • Individual Subcontract Report (ISR):

        • Due April 30 and Oct 30 (semiannually)

        • Includes subcontracting $ from the beginning of the contract through the end of the reporting date (Mar 31 and Sep 30).

        • Contractor identifies contract administering office if different from office awarding contract

        • Separate SSRs to each DoD Department/Agency which awarded construction and maintenance type contracts.
           

    • Commercial Subcontract Plan requires Summary Subcontract Report (SSR).

      • Summary Subcontract Report (SSR):

        • SSR includes all subcontracting $ under DoD contracts when a prime contractor and a subcontractor

        • Due Oct 30 (annually)

        • Contractor identifies DoD Department/Agency which administers majority of its subcontracting plans.

        • SSR includes allsubcontracting $ for entire product line or service (both private sector and federal government).

        • Contractor determines % attributable to federal government agencies (most likely should not be greater than 30%).

        • Contractor identifies the agency that approved Commercial Subcontract Plan
          Subcontract Reporting.
           

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E-Procurement Overview.

• E-Procurement Background and Objectives.

  • The goal of E-Procurement is to create a single contract writing and contract administration tool within EBS

  • Enterprise Procurement, also known as E-Procurement, is one of the ongoing Enterprise Business System (EBS) projects supporting the Director’s Guidance for Fiscal Year 2010. E-Procurement will deliver key functionality improvements to EBS and bring effective warfighter support at optimal cost.

  • The system extends DLA’s Enterprise Resource Planning (ERP) procurement solution to support the end to end procurement process (Procure to Pay)

  • Includes procurement functionality for consumables, services, and depot level reparables (DLR).

  • The E-Procurement system is a suite of software applications to be integrated with existing SAP products, including:

    • SAP’s Supplier Relationship Management (SRM) with Procurement for Public Sector (PPS)

    • SAP Document Builder

    • SAP Records and Case Management

    • These new components will be integrated with existing SAP products, including SAP Enterprise Resource Planning (ERP), SAP Business Warehouse (BW) and SAP Enterprise Portal.
       

• E-Procurement Important Points:

  • There may be brownout periods for solicitations and awards as items are migrated to the new system.

  • Some minor changes to solicitation and award document formatting are possible.

  • DLA Internet Bid Board System (DIBBS) functionality/document posting will not be available for sites going live in Releases 1.0 and 1.1 until Release 1.2 goes live.

  • On-line Post Award Request (PAR) functionality will be available to vendors via DIBBS in Release 1.2.

  • DLA will provide ongoing relevant information to vendors regarding all changes via the DIBBS website and direct communications from each DLA site to their vendor communities.

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