The Automated Evaluation Program Price Analysis Module
System establishes the terms and conditions applicable to
the DIBBS Automated
Solicitations with a "T" or "U" in the ninth position of the Solicitation Number.
(i.e., SP0700-03-T-1111, SP0700-03-U
-1111).
The Automated Evaluation Price Analysis
Module System may extend the solicitation return date on automated T
solicitations to allow competition to build when none of the quotes received
by the return date pass the automated price analysis module.
Email notice of
the extension will be provided to all quote's in the competitive range (bids
without exception) inviting them to revise their quotes.
Quoters who have
offered their best possible price will not need to resubmit their quotes.
The notices will be sent to the email address registered on
DIBBS for the person that submitted the quote. If a third party submitted
the quote, the notice will be sent to the email addresses of the third party
and the super-user for the CAGE on whose behalf the quote is being submitted.
It is therefore important that email addresses for all persons submitting
quotes on DIBBS are current and have been checked for their accuracy.
Quote revisions will overlay previously submitted quotes on the same
solicitation in the Government database.
Quotes may be withdrawn by
submitting a revised quote with a bid type of “no bid.”
Quotes $2500 or less may be awarded prior to the return date on
solicitations that have not been designated for auctioning. Commencing at
3:00 p.m. four business days after the issue date, and continuing every day
thereafter at 3:00 p.m. until the return date, all quotes $2500 or less will
be evaluated by DSCC’s automated contract evaluation program to determine
whether an early micropurchase award can be made.
Quotes $2500 or less should therefore be submitted as soon
as possible on all non-auctioning T or U solicitations.
Awards above $2500, and awards on auction solicitations, will not be made
prior to the solicitation return date and time without a documented urgency.
At the return date and time, all quotes will be evaluated to determine
whether an automated award can be made.
Therefore, quotes above $2500 and
all quotes on auction solicitations should be submitted by the return date
and time specified in the solicitation.
DIBBS quotes received after the return date/time on non-auction
solicitations will continue to run through the automated award process until
the award process (automated or manual) has begun.
Once the award process
has begun, late quotes will only be considered if the contracting officer
determines that it is in the best interests of the Government and that
accepting the late quote would not unduly delay the award.
The program may extend the solicitation return date on automated T
solicitations to allow competition to build when none of the quotes received
by the return date pass the automated price analysis module.
If an emergency or unanticipated event interrupts normal Government
processes so that quotes cannot be submitted on DIBBS at the close of an
auction, the date/time specified for receipt of quotes will be deemed to be
extended to the same time of day on the next business day on which normal
Government processes resume.
Notice of the extension will be provided on
DIBBS. A vendor’s inability to place a bid caused by failure of a vendor’s
hardware, software, Internet Service Provider, or the World Wide Web itself,
are not cause for extension of an auction.
ALTERNATE OFFERS: Alternate offers will not be considered for award.
Alternate items may be submitted for acceptance for future procurements.
Submit your request (with a copy of your submitted DIBBS quote), citing the
National Stock Number (NSN) and including technical data as outlined in DLAD
Clause 52.217-9002, Conditions for Evaluation and Acceptance of Offers for
Part Numbered Items, at any time to the Directorate of Procurement,
Alternate Offer Monitor, DSCC-PCA, Attn: Lee Leon.