Government Automated Best Value System (ABVS)

How to get your AVBS Score

Using the ABVS score for evaluation.

Challenging Automated Best Value System (ABVS) data

Government
Business System Modernization (BSM)

 

 

The Federal Government's Automated Best Value System (ABVS), formerly called the Automated Best Value Model, is a computerized system that collects a vendor’s existing past performance data and translates it into a numeric score. The contracting officer then uses the score as an additional evaluation factor when making best value award decisions.

DLA is positioning the Past Performance Information Retrieval System (PPIRS) to transition from the Automated Best Value System (ABVS) as the single authorized system for receipt and for retrieval of contractor past performance data for DoD acquisitions.

With the ABVS price is not always the sole determining factor in awarding contracts.

Many acquisitions (most notably negotiated acquisitions) involve a review of a contractor's technical capability; corporate experience; quality; past performance and surge capability (as well as price). This methodology is used because it makes good business sense and ensures reliable contractors with proven performance records will deliver quality products at the lowest possible costs.

The Defense Logistics Agency  (DLA)  assigns an ABVS score to each vendor based on the vendor's past performance.

Vendors receive scores for performance in each federal supply class (FSC scores).
The DLA scores are based on consolidated ABVS performance history.

A vendor may have multiple FSC scores but will have only one DLA score, which is a compilation of the vendor's FSC scores for all business conducted with DLA.

The DLA system uses 24 months of past performance history as the standard rating period. Each monthly update includes data through the 5th of the month.

The ABVS score is a combination of a vendor's delivery and quality scores and the scores range from zero to a perfect score of 100. If a vendor's score is less than 100, DLA provides the negative data that impacts that score.

The delivery score reflects all lines shown as delinquent during the rating period. For administrative purposes, the delivery-rating period excludes the most recent 60 days. For ABVS, delinquent lines represent shipments not shipped and/or received in their entirety by the contract delivery date.

The quality score reflects validated contractor-caused product non-conformance/lab test failures and packaging non-conformances during the rating period. For administrative purposes, the rating period for quality excludes the most recent 30 days.

The 30 and 60 day offset periods are not grace periods.

Contractor caused discrepancies, regardless of corrective action, will be reflected in ABVS as an indicator of past performance. The repair, replacement or reimbursement of quality and packaging defects will not provide relief of negative ABVS data.

If your records reflect negative quality data, they are listed with one of these Discrepancy Codes:

A1 – A5 Stored Material Deficiencies
C1 – C6 Supplies Damaged or with Expired Shelf-Life
L1 – L8 Wood Product Deficiencies
P0 – P8 Packaging Deficiencies
Q1 – Q7 Product Quality Deficiencies
T1 – T6 Technical Data Deficiencies
W0 –W9 Wrong Item / Incomplete Item Shipped
X1 – XL Damaged Material.

Scores are used in best value award decisions.

Because buyers use ABVS scores as an additional evaluation factor in making best value award decisions, you should review your data carefully. Negative data affects your company’s ABVS score.

You do not receive mailed notices of your negative data.

Updated ABVS information is available via the DSCR Internet. You may access this information by using your Procurement Gateway USERID and password.

Your negative performance data will be posted before it is reflected in the ABVS score (preview period), to give you an opportunity to review and verify data. Negative data must be challenged within the preview period to assure corrections are posted before it is included in the calculation of the score.

Check your data regularly. ABVS scoring is a continuous process, and while you may not have negative data this month, it could appear next month.

Challenging  Automated Best Value System (ABVS) data

While you may challenge negative data at any time, it is to your advantage to challenge negative data during the preview period, before it has an opportunity to be reflected in the ABVS score. You should review performance data on a monthly basis at a minimum.

Failure to challenge will be interpreted as you agreement the data are accurate.

After reviewing your data, you may challenge any record for which you take exception, submitting challenges and substantiating evidence (e.g., shipping invoices, the Bill of Lading or the UPS manifest, signed DD250s, modifications, letters, etc.) to the ABVS administrator. The “center” data field will identify the appropriate focal point. Challenges may be mailed or faxed to the applicable center as follows:

Defense Supply Center Richmond
ATTN: DSCR-RZP (ABVS)
8000 Jefferson-Davis Highway
Richmond, VA 23297-5272
Telephone: (804) 279-6431
FAX: (804) 279-5042
Email: DSCRABVS@dscr.dla.mil

Defense Supply Center Columbus
ATTN: DSCC-PAMB
P. O. Box 3990
Columbus, OH 43216-5000
Telephone: (614) 692-3383
FAX: (614) 692-4170

Defense Supply Center Philadelphia
DSCP-PPA (ABVS)
700 Robbins Avenue
Philadelphia, PA 19111-5096
Telephone: (215) 737-7844
FAX: (215) 737-7949

When a challenge is received, the ABVS score will be flagged. The flag will remain until the challenge is resolved. If an offer under evaluation involves a challenged score, the contracting officer will consider the nature of the challenged data and its relevance to the acquisition as part of the award decision.

The ABVS administrator will adjust the ABVS score if your challenge is upheld. Adjusted scores will be reflected in the next update cycle. These scores and status on challenged data will be available for review on the ABVS web site.

Disputed data results when a challenge between contractor and government cannot be resolved.
While every effort will be made to expeditiously resolve disputed data, the government is the final authority for its resolution and use in the source selection process, and may make an award decision despite the existence of unresolved challenges.

Using the ABVS score for evaluation.

FSC scores are used when offers are evaluated. If a vendor does not have a FSC score in that particular federal supply class, a vendor’s DLA score is used to evaluate its offer.
The contracting officer may also consider the volume of business on which the FSC score is based as a measure of confidence in the score’s indication of performance risk. He may choose to use the DLA score if he lacks confidence in the FSC score.

The contracting officer also may use the DLA score if the FSC scores among offerors are relatively equal.
Offerors with no performance history will be not be evaluated favorably or unfavorably.
A “999.9” is used to designate those instances wherein the offeror is unscored -- that is, has no past performance history, has no history for the particular FSC or has no history for the timeframe being rated.
 

This concept, known as Best Value, is defined as any competitive negotiated acquisition where the contracting officer uses discriminating factors, in addition to price, in the evaluation of proposals and award of a contract.

Within DSCP, this would encompass virtually all our awards with the exception of low price, technically acceptable source selection and sealed bidding.

For Construction & Equipment (formerly General & Industrial) vendors, an automated system is used to assist the contracting officer. The Automated Best Value System (ABVS) is a computerized system that collects a vendor's existing past performance data and translates it into a numeric score. The contracting officer then uses the score as an additional evaluation factor when making best value award decisions.

DLA Implementation of the Department of Defense (DoD) Past Performance Information Retrieval System (PPIRS)

In July 2002, the Department of Defense (DoD) endorsed the Past Performance Information Retrieval System (PPIRS) as the single authorized system for receipt and for retrieval of contractor past performance data for DoD acquisitions.

To this end, DLA is positioning the Enterprise to transition from its current vendor past performance assessment tool, Automated Best Value System (ABVS) to the Past Performance Information Retrieval System – Statistical Reporting (PPIRS-SR).

PPIRS-SR contains vendor delivery and quality information for DLA contracts below the threshold established for PPIRS report cards. Please see PPIRS-SR link: http://www.ppirs.gov/ppirs-sr/ppirssr.htm

Access to PPIRS is restricted. Contractor access to PPIRS-SR is gained through the Central Contractor Registration (CCR) process. A contractor must be registered in CCR and must have created a Marketing Partner Identification Number (MPIN) in the CCR profile to access their PPIRS information. Once access is gained, contractors may view only their data.

For registration and establishment of a Marketing Partner ID (MPIN) in the Central Contractor Registration (CCR), please access http://www.ccr.gov

To establish an account for your firm in the Past Performance Information Retrieval System - Statistical Reporting (PPIRS-SR), please access http://www.ppirs.gov

Note: A Department of Defense (DoD) PKI Certificate is required for all DoD users and contractors accessing PPIRS-RC and PPIRS-SR.

DLA has been forwarding past performance data applicable to DLA contracts to PPIRS-SR since July 2002. In turn, DLA performance data is combined with past performance data collected from other Federal contracting activities, as applicable, to provide a comprehensive performance assessment for each contractor.

Until such time that ABVS is retired, DLA will continue to utilize ABVS as a proxy to the PPIRS-SR past performance database; however, the Government may utilize PPIRS-SR assessments in making best value trade-off source selection award decisions in specific situations, as stated in the individual solicitation provision. Challenges pertaining to DLA contracts will continue to be initiated through ABVS.

Initial deployment of PPIRS-SR will commence on October 1, 2008.

Further vendor communication will be provided as warranted during DLA’s transition from ABVS to PPIRS-SR.

Questions regarding this issue may be addressed to Michael Koster, DLA-HQ at (703) 325-1634 or at Michael.Koster@dla.mil
 

 


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